Frequently Asked Questions

  1. I'm having technical difficulties, what should I do?
  2. What do I need to know about preparing an application?
  3. What If I have questions about the application or the process?
  4. What are the requirements and limitations?
  5. What businesses are eligible to apply?
  6. How do I stay in good standing with Workforce Development Training Fund?
  7. Are all of my workers eligible for training?
  8. What kind of training will be approved for a grant?
  9. What expenses will the grant cover?
  10. What expenses won't the grant cover?
  11. When can I expect to receive the grant and how is it paid?
  12. What is the final report and when do I have to submit it?
  13. Under what conditions do I get the final payment?
  14. How do I request an amendment?
  15. What do I need to know about registering my business online?
  16. What do I need to know about applying online?

1. I'm having technical difficulties, what should I do?

Read our document for troubleshooting technical difficulties.

2. What do I need to know about preparing an application?

  • All businesses must be registered with Unemployment Insurance and Workers' Compensation to receive a good standing rating. Please fill out the joint registration form.
  • The application must be submitted on the online application form.
  • Applications must request funding for only one training event per application.
  • There is no limit to the number of applications a business may submit.
  • Applications will only be accepted:
    • Up to 110 days before the scheduled training date
    • No less than 30 days before the scheduled training date. (To assist with the calculation, please use our Application Due Date Calculator.)
  • A proposed curriculum for the training and copies of any brochures, information, etc. describing the training must be included with the application.
  • In order to received disbursements (payments) from the state of Wyoming, the business must be established as a vendor with the State Auditor' Office (SAO). If the business is not already enrolled, please submit a Wyoming Online Financial System (WOLFS) Form 109. The Workforce Development Training Fund strongly recommends that all businesses elect the Electronic Funds Transfer option on the WOLFS-109.
  • Use our Application Due Date Calculator to determine when you must submit your application.

3. What If I have questions about the application or the process?

  • Help in filling out the application is available by contacting one of our team members at 307-777-8650.
  • Assistance is also available free-of-charge through local representatives of the following organizations and entities:
    • The Wyoming Department of Workforce Services Workforce Centers
    • Economic Development Associations
    • Wyoming Community College Workforce Coordinators
    • Chambers of Commerce; and
    • Small Business Development Centers.

4. What are the requirements and limitations?

  • For each state fiscal year (July 1 - June 30), a trainee may only receive up to $2,000 in training funds.
  • The business is required to match 40 percent of approved allowable training expenses.
  • Applications will only be accepted for a minimum grant amount of $300 after the 40 percent business match.
  • No funding will be granted on a retroactive basis.
  • The application must be approved and a contract must be signed and dated by the business and the Wyoming Department of Workforce Services prior to the training start date.

5. What businesses are eligible to apply?

Wyoming-based training entities are eligible to apply, including industry associations, trade unions, private training entities, community colleges and the University of Wyoming.

The following businesses are eligible to apply:

  • All businesses that are registered with the Wyoming Secretary of State to conduct business in Wyoming
  • Wyoming sole proprietorships
  • Wyoming partnerships
  • Wyoming county hospitals

Businesses must also be registered and in good standing with the following:

  • Wyoming Unemployment Insurance
  • Wyoming Workers' Compensation
  • Wyoming Secretary of State
  • Workforce Development Training Fund

6. How do I stay in good standing with Workforce Development Training Fund?

To be in good standing with Workforce Development Training Fund, the business must:

  • Submit a final report for each Business Training Grant received; and
  • Repay any money owed to the program.

7. Are all of my workers eligible for training?

Trainees must be working in Wyoming at least 50 percent of the time for the eligible business applying for the training grant.

8. What kind of training will be approved for a grant?

Each application may contain only one training event. Individual college or similar secondary education courses are considered to be a single training event, and cannot be combined on one application. There is no limit on the number of applications that may be submitted, as long as each trainee remains within their allowed maximum grant amount of $2,000 per fiscal year.

In order for training to be approved, the business must demonstrate:

  • Training will either correct an employee's skill deficiency or upgrade an employee's current skill level
  • There is a direct relationship between the training and the trainee's occupation or craft
  • The training is not normally provided by the business
  • The business will not substitute funds normally provided for training or funds obtained from another source with Business Training Grant funds
  • There is a need for the skill upgrade provided by the training for the business to remain competitive in the industry or economy; and
  • The skill upgrade provided by the training will:
    • Enhance the business' productivity, efficiency or profitability
    • Reduce employee turnover
    • Enhance employee wages

9. What expenses will the grant cover?

The following are allowable training expenses:

  • Direct training costs, including tuition, registration, class fees and class materials;
  • Travel expenses including transportation, lodging and meals directly related to the training event
  • Instructor fees and travel expenses where the instructor is not an employee of the business
  • Fees for continuing education units and certifications that may be obtained during the training event

10. What expenses won't the grant cover?

The following are not allowable training expenses:

  • Trainee wages and fringe benefits
  • Administration expenses
  • Purchased, rented or leased equipment
  • Instructor fees and travel expenses where the instructor is an employee of the business;
  • Assessments, testing and certification exams that are not included in the training;
  • Capital construction of any kind; and/or
  • Cost of preparing the grant application.

11. When can I expect to receive the grant and how is it paid?

The application must be approved and a contract must be signed and dated by all parties, including the business, prior to the training start date.

  • The business will initially receive 75 percent of the total grant award. This initial payment request will be forwarded to the State Auditor's Office for disbursement within one week after the signed and dated contract has been approved by the Wyoming Department of Workforce Services.
  • The remaining 25 percent is retained until the Wyoming Department of Workforce Services receives and processes the final report, 90 days after the completion of the training.
  • Businesses applying for a Business Training Grant for the first time must complete the State Auditor's Wyoming Online Financial System (WOLFS) Taxpayer Identification and Certification (WOLFS-109) form electing payment by Electronic Funds Transfer.

12. What is the final report and when do I have to submit it?

  • The Wyoming Department of Workforce Services will send a letter to the business 90 days after the training has been completed requesting a final report.
  • The final report must include:
    • A summary report of the results of the training program
    • A copy of the agenda or registration form for the training
    • A payroll record listing the name(s), the last four digits of the trainee(s) social security number(s) and hourly wages of the employee(s) trained for a pay period 90 days after the training has been completed
    • Invoices or receipts for allowable expenses, including travel and registration; and
    • Documentation from the trainer stating who was trained.
  • Adjustment to the final payment will be made if actual expenses were lower than the amount awarded.
  • The business shall repay the entire grant if the final report is not submitted within 135 days after the training is completed.

13. Under what conditions do I get the final payment?

  • The amount retained by the Wyoming Department of Workforce Services will be disbursed to the business if the trainee:
    • Has completed the training; and
    • Has been retained in employment with the business for 90 days after the date of completion of the training.
  • When the trainee has not completed the training, the business must repay the 75 percent of the grant award relating to the trainee who did not complete the training.
  • When the trainee completed the training but is not retained in employment with the business for 90 days after completion of the training, the business will not receive the 25 percent retained by the Wyoming Department of Workforce Services for that trainee.

14. How do I request an amendment?

Please log on to the business account with the Workforce Development Training Fund and send a message through that account requesting an amendment. Remember that amendments may be granted once to change the end date of training, so it is imperative that the return travel date (if necessary) is included in the request. Additionally, please provide a brief, one sentence explanation as to why the training end date has changed.

15. What do I need to know about registering my business online?

To register your business online, you will need the business's:

  • Federal Employer Identification Number (if required);
  • Unemployment Insurance Number;
  • Workers' Compensation Number; and
  • Contact information for the business.

If you are a sole proprietor, your social security number may be used in lieu of a Federal Employer Identification Number.

16. What do I need to know about applying online?

  • Applications must request funding for only one training event per application, but the training event may include multiple training dates.
  • There is no limit to the number of applications a business may submit.
  • Applications will only be accepted up to 110 days before the scheduled training date; no less than 30 days before the scheduled training date. To assist with the calculation, please use the Due Date Calculator.
  • The following documents must be forwarded prior to application approval (mail them to the address provided below):
    • A proposed curriculum for the training and copies of any brochures, information, etc. describing the training;
    • Instructor/trainer quotes for on-site training;
    • A brochure or other information describing the training;
    • A copy of the email confirming receipt of the online application to include the Application Number.
    • If the application is for a Grant for New Positions, a letter certifying that the positions are a net increase signed by the Chief Executive Office or Chief Financial Officer of the business.
    • Applications for Grants for New Positions over $25,000 require written concurrence from the local economic development organization and the Wyoming Business Council. Please download the Over $25,000 Concurrence Form.

Wyoming Department of Workforce Services
Workforce Development Training Fund

The business must be established as a vendor with the State Auditor's Office (SAO) in order to receive disbursements (payments) from the State of Wyoming. If the business is not already enrolled, please submit a Wyoming Online Financial System (WOLFS) Form 109. The Workforce Development Training Fund strongly recommends that all businesses elect the Electronic Funds Transfer (EFT) option on the WOLFS-109.